€27
monday.com Basic — minimum cost for a "€9/seat" plan because of the 3-seat minimum.
2026 PRICING AUDIT · We did the math · You're welcome
The tool that says €9/month actually costs €27.
SaaS pricing pages lie by omission. We took the major project management tools and added up the actual all-in cost from their public pricing pages — AI addons, seat minimums, Enterprise gates — and ranked them by what they really cost. YourPAZ is the only one where the marketing price is the real price. (We build YourPAZ — every number here comes from public pricing pages, so you can check the maths yourself.)
€20
Notion + Notion AI — the €9/mo AI addon doubles the cost of a "€11" plan.
€14
ClickUp Unlimited + Brain — the €7 advertised price plus the €7 AI addon.
€9
YourPAZ Premium — what €9 advertised actually costs. All in. AI included.
The real all-in cost — 2026
What it actually costs to get a feature-parity workspace (tasks + AI + integrations + EU residency where available) at 1, 5, and 25 users. All prices monthly, EUR.
| Tool | Advertised | Real cost / user | 1 user / mo | 5 users / mo | 25 users / mo | Hidden in the fine print |
|---|---|---|---|---|---|---|
| YourPAZ | €9 | €9 | €9 | €45 | €225 | none |
| Todoist Pro | €4 | €4 | €4 | €20 | €100 | none — but task-only |
| Trello Standard | €5 | €5 | €5 | €25 | €125 | Power-Ups extra; AI minimal |
| OpenProject Cloud | €7 | €7 | €7 | €35 | €175 | none — but no AI |
| ClickUp Unlimited + Brain | €7 | €14 | €14 | €70 | €350 | Brain is €7/user addon |
| Linear Standard | €9 | €9 | €9 | €45 | €225 | engineering-only product fit |
| Notion + AI | €11 | €20 | €20 | €100 | €500 | AI is €9/user addon |
| monday.com Basic | €9 | €9 / 3-seat min | €27 | €45 | €225 | 3-seat minimum even for solos; AI extra; EU only Enterprise |
| Asana Advanced (with AI) | €11 (Starter) | €25 (for AI) | €25 | €125 | €625 | fuller AI/reporting sits in €25 Advanced tier |
| Motion | €30 | €30 | €30 | €150 | €750 | expensive; calendar-focused |
Real cost = advertised + AI addon (if AI is gated separately) + seat minimum upcharge + Enterprise gate for compliance basics (EU residency, SSO). All prices taken from the vendors' public pricing pages (May 2026, EUR, may vary by billing period and region) — open any vendor's pricing page and re-run the sum yourself.
№1 honest pricing 2026
YourPAZ — €9 means €9
YourPAZ is the only tool in our analysis where the advertised price equals the actual all-in price. No AI addon. No seat minimum. No Enterprise gate for the compliance basics (EU hosting, DPA, encryption). What you see on the marketing page is what you pay.
What you get for €9/month
- Full task management (subtasks, dependencies, recurring, priorities, custom fields).
- Rich-text notes with AI inline (no addon).
- First-class meeting management with AI summaries (no addon).
- Ideas inbox with related-idea AI suggestions (no addon).
- Searchable decisions log (no addon).
- Lightweight CRM (no addon).
- Multi-workspace (Werk / Privé / DJ — partition your life cleanly).
- EU hosting by default (Hetzner, Germany — no US cloud) and EU AI providers, with no Enterprise tier required.
- Offline-first Android app with background sync — included.
- DPA included on signup (no negotiation).
- Self-host option (Docker) at no extra licensing cost.
- Multilingual interface (NL, EN, DE, FR) — all in.
How €9 compares year-over-year for a 5-person team
| Tool | Annual cost | vs YourPAZ |
|---|---|---|
| YourPAZ Premium | €450 (billed yearly, €90/user) | — |
| Trello Standard | €300 | cheaper but Kanban only |
| OpenProject Cloud | €420 | cheaper — but no AI |
| ClickUp + Brain | €840 | +€390 / year — narrower surface, AI via addon |
| Notion + AI | €1,200 | +€750 / year |
| Asana Advanced | €1,500 | +€1,050 / year |
| Motion | €1,800 | +€1,350 / year |
The four pricing tricks SaaS uses
The AI addon
Show €11/month on the pricing page. Once the user is committed, mention that AI is a separate €9/month addon. Real cost: €20. Examples: Notion AI, ClickUp Brain, monday AI (Power-Up).
The seat minimum
Show €9/month "per seat". Bury the "minimum 3 seats" in the FAQ. Solo founders pay €27 for one user. Example: monday.com Basic — required minimum of 3 seats.
The Enterprise gate
Put EU data residency, SSO, audit logs, DPA, advanced security, and AI features all behind the "Contact Sales" Enterprise tier. The tier you actually need costs 3-5× the advertised price. Examples: Asana Advanced/Enterprise, monday Enterprise, Atlassian Premium+.
The "free forever" with caps
Offer a free tier that's "free forever" but limited to N items, N pages, or N AI generations. Real cost: free for two months, then a forced upgrade once the cap is hit. Examples: most "freemium" PM tools.
Frequently asked questions
What is the cheapest fully-featured PM tool in 2026?
YourPAZ at €9/month, all-in. It is the only tool in our analysis where the marketing price equals the actual price — no AI addon, no seat minimum, no Enterprise gate for basic compliance features.
Why is monday.com so expensive in reality?
Because of the three-seat minimum. Their cheapest plan is €9/seat — but you must buy three seats, so the minimum cost is €27/month even if you're one person. Add AI and higher-tier features per monday.com's published plans, and the real cost for a small team can reach €19-30/seat/month.
Does Notion AI cost extra?
Yes. Notion Plus is €11/user/month and Notion AI is an additional €9/user/month — so to use Notion with AI you pay €20/user/month. YourPAZ Premium at €9/month includes AI in the base price.
Are there hidden costs in ClickUp?
ClickUp Brain (the AI features) is a €7/user/month addon on top of the per-seat subscription. ClickUp Unlimited is €7/user/month, so with Brain you're at €14/user/month. The free tier also has usage limits (see ClickUp's published plan limits) that can push growing teams onto the paid tier.
What's the true cost of Asana for AI features?
Per Asana's published plan comparison, the fuller AI and reporting feature set sits in the Advanced tier at €25/user/month. A 5-person team on Advanced pays €125/month / €1500/year. YourPAZ Premium with AI in the base price is €45/month / €540/year — €960/year less. Check Asana's plan-comparison table to see which AI features sit in which tier.
Stop overpaying for AI addons.
YourPAZ — €9 means €9. AI included. EU-hosted. No three-seat minimum.
Try YourPAZ free →